Applying to work with us

Everything you need to know about applying to work at the University.

Your future at the IJͼ starts here.

To help you through the application process, we've combined useful information on registering, preparing and submitting your application, as well as our process of appointing candidates. We've also included some frequently asked questions.

Step one: registering

  1. If this is your first time applying for a position since August 2016, you need to register as a new user. To do this, click ‘Apply’ at the bottom of the vacancy listing you are interested in, and then click ‘Register Now’ when prompted to login.
  2. Enter your personal details into the form.
  3. Please carefully read all instructions as they contain important information about the application process.
  4. Read and agree to the terms and conditions and then click 'next'. From there, follow the below steps to complete your application.

Step two: preparing your application

First, you’ll need to prepare and submit a written application. The written application communicates your skills, past experience, and education in demonstration of your suitability for the position.

You’ll need the following documents as part of your written application:

Please include a cover letter with your written application. This allows you to introduce yourself and highlight the reasons that you’re seeking this position with us.

A cover letter and CV should complement each other. While a CV should include detailed information about your experiences, a cover letter is shorter and sharper. It lets you introduce yourself and summarise who you are, where you’ve come from, and why you’re interested in the role. Essentially, this is your ‘sales pitch.’

When writing your cover letter, keep the role you’re applying for in mind. Specifically, have the position description and selection criteria at hand and continually ask yourself, “Am I providing the reader with enough relevant information, in a persuasive enough manner, to convince them that I am the right person for this job?”

Written applications for academic positions may require responses to each of the selection criteria in addition to a cover letter.  Be sure to check the application requirements for the position you are applying for.

A resume is a history of your employment and work experience. It should cover the following areas:

  • Your employment history in chronological order, starting with your current employment.
  • Details of the positions you have held, including dates of employment, the capacity in which you were employed, where you were employed, and a brief outline of the main duties, responsibilities, and major achievements.
  • Your educational qualifications and professional affiliations, which include the full title of the qualification, the year awarded, and the full title of the institution attended.

Try to keep your CV short. Four pages is a good rule of thumb, but don’t be concerned if you have more to share with us. Just try to be concise and to the point.

We advise that you include a copy of qualifications you hold with your application, especially if a specific qualification is listed as a key selection criterion for the role. If you’re unable to provide this at application, you may be requested to do so at a later stage in the recruitment process.

Where applicable please include evidence of any working visa you hold with your application.

If you’re unable to provide this at application, you may be requested to do so at a later stage in the recruitment process.

A successful applicant requiring a visa to take up an offer of employment with the University may be supported in a visa application. The contact person listed on the vacancy will be able to advise on availability of any visa support for the role you are applying for.

The recruitment process

Shortly after the closing date, the applications will be forwarded to the Selection Committee for shortlisting. To shortlist applicants for interview, the Selection Committee must be satisfied that the applicants meet all of the essential selection criteria. Not all applicants who appear to meet the selection criteria will be selected for interview, given that for many positions there may be a large number of applicants in this category.

The Selection Committee will select for interview those applicants who appear to meet the criteria at the highest level. Applicants who clearly do not meet the selection criteria will be advised at this stage of the selection process that their application has been unsuccessful.

Interviews are conducted by a Selection Committee that consists of at least three people and includes both men and women . If you’re shortlisted for an interview, you’ll be advised of the date, time and venue by phone or by email.

For some positions, interviews may be conducted online or over the phone. This allows the Selection Committee to gain further information from you about your application.

Interviews are structured so that one line of questioning will be used for all applicants. However, additional questions may be asked to obtain more information from you.

After interviews, the Selection Committee ranks the applicants in relation to the selection criteria and decides on a preferred candidate. The Selection Committee may then contact your referees, if they have not done so already. After that, they will decide whether to make an offer to the preferred candidate.

The purpose of referee checks is to obtain, in confidence, factual information about your past work history, as well as opinions regarding the quality of your work and suitability for the position. These may be sought verbally or in writing. Referees usually include current supervisors and managers. They can also include supervisors and managers from voluntary or unpaid work.

A referee must be able to comment on your work experience and skills, specifically relating to the selection criteria. When you apply, you’ll need to provide a minimum of two referees.

The University is committed to keeping everyone safe at work. If you’re the preferred applicant, you’ll be required to complete a Pre-employment Health Report form. In this form, you’ll provide relevant information as to your capacity to work, taking into consideration any identified risk factors.

You’ll need to complete and return the report for assessment. If there are any concerns, you’ll be assessed by a medical practitioner. You’ll only be denied employment if the medical practitioner determines that you’re unable to meet the requirements of the position.

A written offer of appointment will then be sent to you. Please note, referee reports and Pre-employment Health Reports can sometimes delay your offer.


Our job advertisements contain useful information about the position. If you wish to speak to someone about the opportunity, you’ll find contact details in the advertisement.

You can also view the Vacancy Document in PDF format. Adobe Reader can be downloaded from the .

  1. If you’re trying to access the position using a mobile or tablet device, you may encounter some difficulty. We are aware of this issue and are working to fix it.
  2. Sometimes a position description may not open due to "pop ups" being blocked.

Unblocking Pop-ups

For Chrome on Windows
Go to Settings > Show Advanced Settings > Privacy > Content Settings > Popups > Manage Exceptions and Add the webpage address you are trying to view.

In Safari
Go to the Safari Menu > Preferences > Security (tab) and then uncheck "Block pop-up windows".

Firefox (Windows)

  1. Select Tools from the Mozilla Firefox taskbar
  2. Select Options from the drop-down menu
  3. Select Content from the Options dialog box
  4. To disable all pop-ups, uncheck the Block pop-up windows radio button
  5. Select Close

Firefox (Mac)

  1. Click Firefox
  2. Click Preferences
  3. Select Content
  4. Un-check Block pop-up windows

A successful submission message will appear on the confirmation page. This means the application has been successfully saved into our recruitment database. You’ll also receive a confirmation email, which will be sent to the email address specified in your application.

If you have any doubts regarding the receipt of your application, you can email or call +61 3 6226 2600.

First, please contact the person who is listed on the job application and explain the situation.

All applications should be submitted online, but we understand that this isn’t always possible. In this case, job applications can be emailed to with an appropriate explanation.

If you’re experiencing any issues viewing positions vacant on a mobile or tablet device, contact the person who is listed on the job application, or if possible try a PC.

All other enquiries can be directed to